The first step is to ensure that you have integrated with Xero and then to “sync all” between the platforms. You should have your contacts created in Block Angel so they can be synced to Xero. Here’s an article on how to set up that Xero integration:
- Log into your Xero account, select ‘business’, and then ‘Bills to pay’.
2. Then select ‘Import Bill’.
3. Then Select ‘Download the Xero Import Template’.
4. Fill in the details of the csv file for your contacts and upload. You can view a description of each of these columns here:
Contact Name: Identical name of the unit in Xero i.e reference, followed by owner 1, followed by owner 2. N.B: The three above must be word for word the same as the unit contact in Xero so as to not make a duplicate contact
*InvoiceNumber: The invoice number that will appear on Xero and Block Angel. Titled as INV-001, INV-002, INV-003 etc.
Reference: Type ‘Supplier Bill’ for all.
*InvoiceDate: Date invoice/credit note was issued
*DueDate: Date invoice is due
*Description: Write ‘Balancing Statement’ here.
*Quantity: Enter ‘1’.
*UnitAmount: Total amount of the Supplier’s Invoice
*AccountCode: Find the correct account code for all in Chart of Accounts in Accounting in Xero. You can find this here: https://central.xero.com/s/article/Chart-of-accounts-in-Xero. It is important that you select the right code for the right supplier for the purposes of reporting.
*TaxType: Type ‘Exempt sales’ for all if they are residential
Tax Amount: Type ‘0%’ for all.
TrackingName1: If uploading opening balances into a portfolio, the tracking name will be the name of the portfolio of management companies.
TrackingOption1: The option will be the management company with which the invoice is being assigned to.
5. The final step will be to upload this file to Xero and your suppliers and suppliers’ invoices will be created.